Registering Your Child in CYS

The first step to participating in CYS programs and activities is registration. Start your CYS registration by gathering up the needed paperwork with Webtrac online services, then finish up in person at Parent Central Services.

We’ll verify your eligibility (based on the sponsor’s status) at registration.

You’ll need your ID card and the following items to complete your registration:

• Kids age – 0-12 years
  • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
  • Child Health Assessment - complete Parts A, B & C or Part A + school physical (due within 30 days of registration)
  • Family Care Plan for single/dual military only (due within 30 days of registration)
• 6^th grade – 12^th grade:
  • CYS Teen Self  Registration Form
  • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725 (complete only if physician documented special needs)

After CYS registration, most of your information follows you from post to post, so you don’t have to start from scratch after each new PCS move.

Once your registration is complete, you can enroll in programs like these: Child Development Centers (CDC), Family Child Care (FCC), School Age Centers (SAC), Kids on Site (KOS), Camps (Summer Camp and Before School Supervision), SKIESUnlimited, and Youth Sports. You’ll need to complete the listed forms for the program in which you are enrolling, available on WebTrac or in person at CYS Parent Central Services:

• Child Care (including Child Development Centers, Family Child Care and School Age Center)
  • Application for Department of Defense Child Care Fees, DD 2652 (not applicable to hourly care)
  • USDA Income Eligibility Form
  • Current immunization record (up to five year olds, and school age kids not enrolled in public school)
  • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
  • Child Health Assessment (complete Parts A, B & C or Part A + school physical), due within 30 days of registration
  • Current immunization record (up to five year olds, and school age kids not enrolled in public school)

• Kids on Site
  • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
  • Child Health Assessment (complete Parts A, B & C or Part A + school physical), due within 30 days of registration
  • Current immunization record (up to five year olds, and school age kids not enrolled in public school)

• Summer Camp (before 1pm) or Before School Supervision
  • Application for Department of Defense Child Care Fees, DD 2652
  • CYS Health Screening Tool: DA 7625-1, Tool 1 or DA 7725 (if identified during the registration process)

• SKIESUnlimited
  • CYS Health Screening Tool: DA 7625-1, Tool 1 or DA 7725

• Youth Sports
  • CYS Health Screening Tool: DA 7625-1, Tool 1 or DA 7725
  • Health Assessment/Sports Physical (complete Parts A, B & C). Due before participation in all sports activities

We may also require a Medical Action Plan (MAP) if your child/youth is diagnosed with allergies, diabetes, asthma/respiratory, seizures that require any rescue medications, or other conditions noted by Multi-disciplinary Inclusion Action Team (MIAT).

Parent Orientation

Once you’re registered with CYS and enrolled in a program, Parent Central Services schedules appointments to acquaint parents with their child’s program. These sessions are an important part of the enrollment process and are offered at times convenient to parents. Orientation highlights include:

• Facility tour
• Orientation of our programs and spaces
• Review of rules of conduct and procedures
• Opportunity to meet staff, care providers and key volunteers
• Chance to complete required forms
• Parent participation

Requesting care is a snap with MilitaryChildCare.com.

Military Child Care (MCC) is a Department of Defense website for military families seeking child care. This single online gateway enables families to search for and request care, manage their requests and update their profiles online. Once you create an account, you can start requesting care.

STEP 1: CREATE ACCOUNT

Go to MilitaryChildCare.com to create an account containing information about your family, or to login using an existing username and password.

STEP 2: SEARCH AND REQUEST CARE

Search the system for the child care options that best fit your needs and submit your request for care.

STEP 3: MANAGE MY REQUESTS

You can manage your requests for care from anywhere in the world.

STEP 4: UPDATE MY PROFILE

Keep your My Profile page up-to-date with important information.

Will I get a Wait List number or an indication of how long will it be?

Militarychildcare.com will provide you with an anticipated placement time for child care when you request care.

According to public law, child care fees military-wide are based on Total Family Income (TFI), which is how much the parents make. (Fees are based on TFI and apply to children who attend on a regular basis. Parents are mandated by public law to pay their share of the cost of child care. Section 1793 of title 10, United States Code, requires that DoD prescribe uniform fee regulations for military child development programs.)

Parent fees are determined during the enrollment process prior to enrolling in a regularly scheduled Child Development Center (CDC), Family Child Care Home (FCC), School Age Care (SAC) or Youth Programs operating before 1300 hours and annually thereafter. 

WebTrac offers easy bill payment, tax forms, receipts, class sign-ups and other convenient options. Payments for childcare can also be made at any CYS Child Development Center, School Age Center, and Parent Central Services (PCS).

We love our kids with special needs – and make every effort to include them in CYS activities and programs.

To do that, every installation convenes a Multi-disciplinary Inclusion Action Team (MIAT), which explores child care and youth supervision options for children and youth with special needs, including life-threatening conditions, functional limitations and diagnosed behavioral/psychological conditions.

The MIAT recommends child care and youth placement. It also determines reasonable accommodations and availability of services to support a child/youth’s special needs.

The MIAT includes parent(s), CYS Coordinator, Outreach Services Director, Army Public Health Nurse (APHN), and Exceptional Family Member Program (EFMP) manager.

Military Kids Connect is a DoD program to help connect military kids with each other and with the resources they need to cope with military life.

Kids On Site!  KOS provides short-term hourly child care to parents attending on-post meetings or functions in the same or adjacent building.

KOS supports Army Families through Deployment Support by providing assistance for the Army Chaplain's Strong Bond Program and other special events child care. CYS can provide child care support to Strong Bonds events if additional staff is available.

Kids At Home offers non-traditional outreach services to support Families with children/youth whose primary care/educational setting is in their own home. The programs offer “imAlone”classes and support for enrolled children (11-15 years) whose parents have determined that they can be home alone during out-of-school hours. Home School Services provides for the use of CYS Services tech labs, multipurpose rooms, homework centers, instructional programs for educational purposes during school hours (when facilities are not in use) by children and youth who are home schooled.

CYS needs parents, too! Want to get engaged with CYS? Here are some ways.

Parent Volunteers: Throughout the year, we need parents to help out with activities. The Parent Participation Program encourages parents to volunteer with CYS, assisting with special events and activities (like field trips, holiday events, and special curriculum programs), small group activities, and special projects (such as playground improvement, procurement of equipment, and administrative aid). Parent Participation Program volunteers can take advantage of reduced child care fees for regularly scheduled programs, too.

Parent Education: Want resources to help raise healthy children? Join us for a variety of parental education classes to enhance parenting skills.

Parent Advisory Council: If you’re interested in a leadership role, look into the Parent Advisory Board, which meets quarterly to discuss ways to enhance Child and Youth Programs.

Transition of Child Records
 

Parent Central Services provides Army-wide transition assistance such as Global Data Transfer (GDT) of child records and accepts projected registrations for continued services. The system is designed to streamline the relocation process for military and civilian families. Standard data elements (such as names, birthdates, child health records, etc.) should follow each Family to their new duty assignments and make the local CYS registration procedure faster and easier.

Importing and exporting data for relocating families is part of the regular CYS in-and out-processing protocol.

 What services does CYS provide?

• Full-day child care
• Part-day preschool
• Sports
• Seasonal Camps            
• Instructional Programs  
• Open recreation for teens
• Hourly care
• Strong Beginnings Pre-K program
• Recreational classes
• Before/after-school programs

2. What can be provided as proof of eligibility?

Any of the following is an acceptable form for proof of eligibility. If the sponsor is the biological parent they may present a birth certificate. In addition, DEERS enrollment, a child’s ID card that proves legal guardianship and passports are acceptable documents.

3. Who should I contact if I have questions or concerns?

You may stop by Parent Central Services for personal assistance or make inquiries by email or phone. A CYS administrative assistant will be happy to help you schedule an appointment at Parent Central Services.

4. Where can I register?

Visit Parent Central Services  

5. What do I need to register?

• Government ID
• Contact information
• Two emergency contacts
• Immunization Documentation (School Age Care children are not required to provide documentation if they are enrolled in a local public school system where proof of currency of vaccination is required.)
• Deployment orders (if applicable)
• For on-base child care, an LES/pay voucher, student letter, or seeking employment verification.

6. What full-day or before/after-school child care is available?

We offer three viable child care options

1. Family Child Care Providers

2. On-post child care centers

3. Military Child Care in Your Neighborhood (MCCYN)

4. Operation Military Child Care (OMCC)

7. Will I get a Wait List number or an indication of how long will it be?

Your number won’t be provided because it’s not an accurate reflection of the time remaining. Every situation is dependent on a variety of factors such as individual priorities, PCS notices and pending renovation projects.

8. How often must I register and why?

Registration must be completed annually. When you complete the annual registration, your child can participate in a wide variety of accredited programs and activities.  The Department of Defense requires children's records to be updated annually or as needed for their health, safety, or well-being.

9. When does my child need a sports physical?

Sports physicals are required annually and must be valid through the sports season.They are required for seasonal competitive sports: baseball, basketball, cheerleading, flag football, soccer, track and field, etc., as well as the youth fitness program.

10. How often do I need to complete a health assessment for my child?

The health assessment is required 30 days from the date of registration. The health assessment is due every three years unless there are changes in your child’s medical condition before then.

11. Are immunizations required to register?

Yes. Documentation that children have been fully immunized is required to enroll into Child Development Program. School Age Care children are not required to provide documentation if they are enrolled in a local public school system where proof of currency of vaccination is required.  

12. What if my child needs special accommodations?

A special need is any medical condition and/or allergies identified and annotated by a doctor. It is identified through the completion of a health screening tool during registration. Every child will receive a recommended care plan based on the information presented from the Multi-disciplinary Inclusion Action Team. 

13. Are there exceptions to fees based on total family income for special circumstances?

Yes. Commanders have the authority to grant hardship waivers and must consider the balance of Non-Appropriated Fund (NAF) income and appropriated fund support as they approve waivers. Approved fees must be within fee categories.

14. Are there discounts for multiple children from the same family?

Installation Commanders may authorize up to 15% reduction of fees for additional children of the same family with the exception of contractor employees in Category 9, who do not receive child care fee assistance.

15. * What is available to me if I am retired?

Sports and other services are deemed Child Care. Retirees are allowed to use services on a space available basis and when there are no other eligible users on the Wait List.

16. What types of programs and activities are offered for middle school students and teens?

• Leadership activities
• Girls & Guy talk
• Sports clubs
• How-to projects
• Power Hours
• Technology
• Leisure activities and special events

17. What does the School Support Services Office do?

The School Liaison Officer works in conjunction with the CYS Division and the local school community to address educational issues involving military children. Through partnering with the local and military community, the School Liaison Officer acts as a communication link between the installation and the surrounding school districts. 

 * Not all programs are offered at every garrison. Please check with your local CYS office to verify availability of programs.